How technology can make you more productive

Hard traveling entrepreneurs can't afford to let work slide just because they're waiting in an airport or stuck in traffic. It takes the right technology tools to stay productive and keep the “business” in “business travel” booming.

Hardware Options
Hardware is the backbone of your mobile office setup. Usually, that means a reasonably lightweight laptop that won't make your shoulders ache as you run to catch your plane or hail a cab. If you want to shave off the ounces, look for a sub-6 pound notebook. Super light sub-3 pound notebooks can be picked up for a little bit of price premium – but the added portability may be well worth it. A smartphone with email capabilities is a handy tool for quick email checks. Smartphone software like Windows Office Mobile means you can view and edit your important documents on the fly.

Check into upgrading to a higher capacity battery or picking up a spare secondary battery to increase your computing time when you're away from a power outlet. Tablet PCs are worth looking into as well. With swivel touchscreens and handwriting recognition, these high end devices offer a natural and intuitive way to interact with your mobile computer. They're an effective solution if you should need to work on your feet or out in the field.

Accessories can make or break your productivity on a business trip. If you expect to spend a fair amount of time working with your laptop, a small wireless mouse can improve the experience. And for some business users, an MP3 player isn't a luxury, it's a necessity. It can help you relax in the midst of a hectic travel schedule or keep you focused in noisy environments like on airplanes. Add a set of noise canceling headphones and you'll be able to block out ambient sounds and keep your mind on your work.

Staying Connected
Productivity and connectivity go hand in hand. It's easier than ever to find a wireless hotspot that will work with your Wi-Fi equipped laptop. Coffee shops, hotels, airports and even some airplanes are likely places to get online. Many hotspots are free, but the small fees that others require are worthwhile considering the work you're able to get done. Newer mobile broadband options can keep you connected to the internet from just about anywhere. Add a 3G card to your laptop along with a data plan from a cell phone carrier and you'll get broadband speeds wherever the 3G network reaches. It can save you the trouble of having to locate a Wi-Fi hotspot in order to get online.

Tips for Working from the Road:

1. Be prepared with a Bluetooth headset for your phone if you're going to be driving in an area where hands-free devices are required. This is also a smart way to keep your hands free when you're walking or taking notes on your laptop.
2. Be sure to book at a hotel with wired or wireless internet access available. Check into this ahead of time and you won't be caught off guard if they have a daily access charge.
3. Boost your productivity by minimizing your travel time in the first place. A GPS device can help you get to your destination quickly in an unfamiliar city. More advanced GPS units can steer you away from traffic snarl-ups and even help you find lower priced gas.
4. Giving presentations on the road is easy with a laptop and portable projector. With these tools, you and your sales staff will be able to make effective pitches and professional presentations.